In 2006 Sir Gus O’Donald (former head of the UK Civil Service) challenged his top leadership with a simple question: Where do you spend your time?
Sir Gus set them his “100:0:0” challenge. This challenge was his way of asking them how much of their time was spent on their narrow policy areas, their departmental objectives and civil-service wide, corporate issues. For many the answer is 100:0:0.
How do you spend your time? Use can use this template to undertake your own exercise. Do it once every few months (at least bi-annually).
If any of the boxes are zero or below 10%, think about what you can do to increase that percentage. There is no right or perfect mix.
It is often hard to find time to look outside your own division, workgroup or other administrative unit. Every job involves a multitude of tasks, some with obvious value and some a lot more questionable. Find the time to ask whether the bottom 5% of those tasks really are necessary. Can they be stopped to free up resources? If they are outside your control, is there an effective alternative you can suggest? The key to spending your time on broader issues and objectives is to consistently free up time and resources.